Exhibitor Hub

Interested in exhibiting at AAEM24? We invite you to become an exhibitor! Simply click the button below to access and fill out the application form. Should you need further information or have any questions, feel free to reach out to Lauren Frosch, AAEM Marketing Manager.

Exhibitor Prospectus

To view the Exhibitor Prospectus in its entirety, click “Download Now” to access a PDF copy.

Download Now
Apply Now to Reserve a Booth

Use the online reservation portal to select your space and complete exhibitor tasks. 

Apply Now
Exhibiting At-a-Glance
Exhibitor Profile
  • Associations
  • Clinical Mobile Apps
  • Consulting Companies
  • Data Management Companies
  • Healthcare Companies
  • Healthcare Staffing
  • Medical Device Companies
  • Pharmaceutical Companies
  • Revenue Cycle Management
  • Universities/Hospitals/Research Institutions
Exhibitor Booth Packages

PREMIUM PACKAGE: $5,000 (10′ x 20′)
Regular Registration Deadline: March 18, 2024 ($5,000)
Late Registration Deadline: After March 18, 2024 ($5,500)

  • 10’ x 20’ booth
  • Draped back wall
  • Identification sign
  • 6 exhibit booth staff badges
  • Electronic pre-registration attendee list (name only)
  • Company listed in the event mobile app
  • 15% discount on advertising in Common Sense
  • Access to networking opportunities throughout the conference and during the Open Reception

DELUXE PACKAGE: $2,500 (CORNER 10’ x 10’)
Regular Registration Deadline: March 18, 2024 ($2,500)
Late Registration Deadline: After March 18, 2024 ($3,000)

  • 10’ x 10’ booth
  • Draped back wall
  • Identification sign
  • 4 exhibit booth staff badges
  • Electronic pre-registration attendee list (name only)
  • Company listed in the event mobile app
  • 15% discount on advertising in Common Sense
  • Access to networking opportunities throughout the conference and during the Open Reception

BASIC PACKAGE: $1,800 (10’ x10’)
Regular Registration Deadline: March 18, 2024 ($1,800)
Late Registration Deadline: After March 18, 2024 ($2,400)

  • 10’ x 10’ booth
  • Draped back wall
  • Identification sign
  • 2 exhibit booth staff badges
  • Electronic pre-registration attendee list (name only)
  • Company listed in the event mobile app
  • 15% discount on advertising in Common Sense
  • Access to networking opportunities throughout the conference and during the Open Reception
Exhibitor Floor Map

Booth assignments have been made. From this point forward, assignments will be made on a first come, first serve basis. Updated 3/1/24.

Exhibitor Booth Furnishings

Ready to make a lasting impression at AAEM24? In collaboration with Heritage, we are excited to offer you an exclusive selection of exhibitor booth furnishings.

Limited Time Offer: Discounts Available Until April 10th!
As a registered AAEM24 exhibitor, you’ll have access to special pricing on crucial booth items, including stylish furniture and practical fixtures. But hurry – you need to register as an exhibitor and place your order by April 10th to take advantage of the advance order discount.

Exhibitor Show Kit

What you’ll find in the exhibitor show kit:

  • Exclusive discounts specifically for AAEM24 exhibitors.
  • An extensive range of high-quality booth essentials.
  • An efficient ordering process for easy and quick setup.

This is your chance to elevate your presence at AAEM24 cost-effectively. Download the exhibitor show kit today and start planning an unforgettable exhibit!

Exhibitor Add-Ons

BAG INSERTS: $750
AAEM will insert your company’s flyer (up to 8 ½” x 11”) or other information (with pre-approval) into the on-site registration bags. A registration bag is given to each attendee. Sponsor responsible for the cost of printing and shipping. Bag insert sponsorship is not available to non-exhibitors. Sponsor to ship 1,200 inserts to fulfillment center or ask fulfillment center to print by March 25, 2024.

BOOTH REPRESENTATIVE BADGES: $375 each
Order additional badges for more representation.

LEAD RETRIEVAL
Lead Retrieval payment and set up will be coordinated through our third-party provider.

Exhibitor Hall Schedule

The exhibits will be located in Griffin Hall, 2nd Floor.

SUNDAY, APRIL 28, 2024
12:00PM-5:00pm Exhibitor Set-up
6:00pm-7:00pm Welcome Reception in Exhibit Hall

MONDAY, APRIL 29, 2024
9:30am-1:30pm Exhibit Hall Open (Scheduled attendee break 9:45am-10:15am and 12:05pm-1:30pm)
1:30pm-2:15pm Exhibit Hall Closed 2:15pm-4:15pm Exhibit Hall Open (Scheduled attendee break 2:30pm-3:00pm)

TUESDAY, APRIL 30, 2024
9:30am-1:30pm Exhibit Hall Open (Scheduled attendee break 9:45am-10:15am and 12:05pm-1:30pm)
1:30pm Exhibit Hall Closed 1:30pm Exhibitor Move-Out

Key Dates

February 1, 2024: Exhibitor Service Kit link available online

February 5, 2024: Deadline to submit advertising for March/April issue of Common Sense

March 25, 2024: Deadline to submit registration bag inserts and final program ads cancellation deadline for full refund minus a $100 service charge

April 5, 2024: Hotel Cut-Off/Deadline to book at the group rate

April 8, 2024: Deadline to provide booth personnel information

April 27-May 1, 2024: AAEM24 Austin Marriott

April 28, 2024: Exhibitor move in from 9:00am-4:00pm

April 30, 2024: Exhibitor breakdown

General Information
  1. The exhibit area is not carpeted. Carpet may be rented or personally provided.
  2. Booths must be clean following move-in prior to the hall opening.
  3. Additional materials/services may be ordered from the Exhibitor Service Kit provided by Heritage Trade Show Services.
  4. Exhibit staff is limited for each booth (see the Exhibit Booth Packages section).
  5. The exhibit area will be open to all attendees. As such, AAEM, the exhibit service contractor and the meeting venue shall not be held responsible for any loss or damage to exhibitor property.
  6. AAEM must pre-approve all messaging to be sent to registered meeting attendees.
  7. Cancellations will be accepted in writing until February 29, 2024. A full refund minus a process charge of $100 will be granted.
Rules & Regulations
  1. Only AAEM-approved decals, pins and ribbons may be affixed to attendee or exhibitor badge holders.
  2. Demonstrations by exhibitors must be pre-approved by AAEM, occur within exhibitor’s assigned booth space and may not interfere with normal traffic flow or infringe on neighboring exhibits.
  3. Canvassing or distribution of advertising material outside of an exhibitor’s booth is prohibited.
  4. AAEM must be notified if an exhibitor plans to distribute food or beverage items in the exhibit hall. All such items must be approved by AAEM and ordered directly from the meeting venue. Candy does not apply in this category.
  5. Subletting of exhibit space is prohibited. Sharing is only allowed within divisions of the same company.
  6. AAEM reserves the right to reject any exhibit application; to reject, prohibit, restrict, or otherwise require modification of any exhibit; and to evict any exhibitor whose conduct or materials are objectionable to AAEM for any reason.
  7. Illuminated displays and other equipment requiring electrical current must conform to local electrical codes. More information on the specific requirements for electrical equipment will be included in the Exhibitor Service Kit.
  8. Exhibit booth set up/dismantling may occur during times determined by AAEM unless pre-approval is granted in writing by AAEM staff.
  9. Selling of products/services is prohibited. Order forms may be distributed, but no payments may be accepted.