Frequently Asked Questions

Registration & Attendance

How do I register for AAEM24?

Registration for AAEM24 is streamlined and user-friendly. Just head to our online registration portal. Should you come across any difficulties, our support team is ready to provide prompt assistance. Feel free to reach out to them at 1-800-884-2236, available Monday to Friday, from 8:00 AM to 5:00 PM CST, or via email.

Do AAEM and AAEM/RSA members need to register?

Yes, registration is a requirement for all AAEM and AAEM/RSA members wishing to attend the Scientific Assembly. This process includes a registration fee for all member categories. Resident and student members will continue to enjoy a refundable deposit arrangement.

What are the registration rates for AAEM24?

The registration fees are categorized as follows:

Early Bird Registration Rates (ends April 5th)

  • Member: $250
  • Member Resident: $125
  • Member Student: $125
  • Non-Member: $825
  • Non-Member Resident: $200
  • Non-Member Student: $175

Regular Registration Rates (after April 5th)

  • Member: $300
  • Member Resident: $175
  • Member Student: $175
  • Non-Member: $950
  • Non-Member Resident: $300
  • Non-Member Student: $275

Note: Resident and student members will continue to enjoy a refundable deposit arrangement. Additionally, residents and students will be automatically registered as AAEM/RSA members for the 2024-2025 membership year (pending eligibility).

Why is there a registration fee for members to attend AAEM24?

The registration fee for AAEM’s Scientific Assembly is fundamental in upholding the event’s quality and sustainability. Funds generated are strategically reinvested to enrich educational and professional development opportunities. This approach guarantees that attendees receive an enhanced and superior experience each year.

What payment forms are accepted?

AAEM accepts a variety of payment methods, including Visa, MasterCard, Discover, and American Express. Personal and corporate checks and cash payments can be made during registration onsite at the event.

Conference Details

How many people attend AAEM's Scientific Assembly?

Approximately 1,200 people attend AAEM’s Scientific Assembly each year.

How can I book a hotel room for AAEM24?

To book a hotel room for AAEM24, attendees can visit the AAEM24 Hotel and Travel page. Here, you’ll find a link to the JW Marriott Austin, the conference venue, where a special room rate is available. Use the provided group code when making your reservation to benefit from this exclusive rate. It’s recommended to book by April 5, 2024, to ensure availability.

What does the AAEM24 registration fee cover?

Your registration for AAEM24 grants you comprehensive access to the 30th Scientific Assembly. This includes participation in CME activities, award presentations, and various competitions. Additionally, you’ll enjoy networking social activities (some exclusions may apply) and access to recorded educational content post-event for a holistic experience.

What does the guest registration include?

Guest registration is intended for family members, spouses, and individuals not engaged in medical, nursing, or related professions. Guests are welcome at non-ticketed social events during the Scientific Assembly. They must wear the event-provided name badge at all times. Please note that guests cannot attend activities requiring separate registration, such as some social events, small group clinic sessions, and educational add-ons.

Will the AAEM24 sessions be live-streamed?

To prioritize in-person interaction and engagement, AAEM24 sessions will not be live-streamed. However, to accommodate those who cannot attend in person, recorded educational content will be made available on AAEM Online a few months after the conference.

Availability of Recorded Sessions from AAEM24

Post-conference, you can access the recorded AAEM24 sessions on AAEM Online. These resources come with the added benefit of CME claiming eligibility for up to three years, providing you with extended learning opportunities well after the event concludes.

Policies & Procedures

Refund Policy for AAEM24

For cancellations, written refund requests must be made at least one month prior to AAEM24. A $50 processing fee is applied to cancellations. Refunds are processed after the conference. No refunds are available for cancellations made less than one month prior to the event, except in cases of health or family emergencies. For such exceptions, a written request via email is required within 15 days post-conference.

COVID-19 Safety Protocols

AAEM adheres to local safety policies to ensure a secure environment during the event. Non-compliance with these safety measures may lead to removal from the event and forfeiture of registration without a refund.

COVID-19 Vaccination Requirement

AAEM expects all attendees to be up-to-date with their COVID-19 vaccinations to participate in the event.

Programs, Scheduling, & CME/CE Credits

Are non-CME programs available at AAEM24?

Yes, attendees can enjoy non-CME commercial presentations and promotional sessions during breakfast, lunch, and after educational programming.

When will the full AAEM24 program schedule be released?

The complete schedule will be available in January/February 2024. Until then, a Schedule-at-a-Glance is accessible for preliminary planning.

What is an educational add-on?

In addition to the standard sessions, AAEM24 offers a range of add-on educational courses (previously known as pre-conference courses) designed to enhance your learning experience. These courses are an excellent opportunity to increase your total CME credits and receive specialized instruction from experts in the field. Designed to complement the main Scientific Assembly, these sessions delve deeper into specific areas of emergency medicine, offering hands-on experiences and in-depth discussions.

Be sure to add your add-on educational courses when you register for the Scientific Assembly to make the most of this unique educational opportunity!

How do I know which sessions I'm registered for?

Most sessions are available on a first-come, first-served basis without the need for advance registration. However, certain add-on educational courses and networking/social events may require specific registration.

How do I modify my session selections?

A confirmation email will be sent after registration is completed. Within this email will be instructions on how to log back into the portal to update your registration. If you have any issues, please contact Roxanne Dobbs or call 1-800-884-2236.

What is the total number of CME/CE credits offered?

Up to 18.5 AMA PRA Category 1 Credit(s)TMare available.

How can I claim my CME/CE credits?

CME Certificates and Certificates of Attendance are available through a self-report system. Pre-registered and onsite attendees can claim credits at the Scientific Assembly within thirty days after the conference’s completion. Registrants will receive a link via email post-conference to claim credits.

Volunteering & Participation

Are there volunteer opportunities?

Medical students can apply to be a Medical Student Ambassador, and adult ultrasound models are needed.

If you are interested in becoming a Medical Student Ambassador, please click here to fill out an application. If you are interested in becoming an ultrasound model, please email AAEM or call 1-800-884-2236.

As a speaker, how do I manage my presentation?

Speakers can upload handouts and find presentation information via the speaker portal.

Special Features & Services

Can children attend sessions or visit the exhibit hall?

AAEM welcomes and encourages families to travel with conference attendees. Due to the professional educational content and graphic nature of some photos, children are not permitted in the educational sessions or on the exhibit floor or poster gallery.

Is there a mother's room available?

We are pleased to offer a private mother’s room for nursing and pumping. The mothers’ room may be reserved in advance for time slots. Visit a staff member at the conference registration desk for more information.

Miscellaneous Information

Miscellaneous Information

Beware: Unofficial Vendor List Providers / Mailing Lists / Housing / Registration Portals

IMPORTANT NOTICE: Some companies may claim to be associated with AAEM. However, the only process for registering for the conference is through www.aaem.org/aaem24/attendee/register and AAEM is the only authorized provider for the attendee mailing list. DO NOT REGISTER FOR THE CONFERENCE OR PURCHASE A LIST RENTAL WITH OTHER OPERATORS. AAEM does not accept responsibility for any losses that result from unofficial vendors or websites.

Beware: Fraudulent Registration Companies!

The official Scientific Assembly website is https://www.aaem.org/aaem24/ and you can only register for the Scientific Assembly through this link: www.aaem.org/aaem24/attendee/register.

AAEM does not add additional fees to the standard registration rate, such as VAT or service fees. Fraudulent companies often use email addresses or websites that contain “AAEM” in them such as AAEM@2024conference.com and info@24aaem.com. Do not reply to these companies. Prevent being the victim of Cyber Crime – be suspicious of emails that appear to be coming from AAEM asking for additional payments.

If you receive a suspicious email or have questions or concerns, please contact AAEM Registration at 1-800-884-2236 or email us.