December 19, 2023
Hotel Cut-off Date:
April 5, 2024
Early Bird Registration Ends:
April 5, 2024
April 27-28, 2024
April 28-May 1, 2024
Interested in becoming a sponsor for AAEM24? We’re excited to offer a variety of dynamic sponsorship opportunities tailored to elevate your brand’s presence! For detailed information about available sponsorship opportunities, please reach out directly to Missy Zagroba, CAE, AAEM Executive Director.
To view the Sponsorship Prospectus in its entirety, click “Download Now” to access a PDF copy.Download Now
AAEM adheres to a right of first refusal process for organizations who have supported particular programs or activities the previous year. This means that the previous year’s sponsor is given the option of confirming support of the same program or activity at next year’s meeting before sponsorship of that function can be offered to another organization.
Contact Missy Zagroba, CAE, AAEM Executive Director, for the latest availabilities, additions, ad specs, and deadlines. Some opportunities are subject to change. Advertisements are subject to AAEM approval prior to printing.
Unlock the power of opportunity with our tailored sponsorship packages – Champion, Gold, Silver, and Bronze. Each package is expertly crafted to bundle the best of our sponsorship options, providing a seamless and impactful way to elevate your presence and connect with your audience.
Non-CME educational programs provide an opportunity for commercial organizations to present information about their products or services to delegates attending the AAEM Scientific Assembly. The material presented may be promotional and may concentrate on a specific product. Non-CME educational programs are up to 90 minutes in length, scheduled unopposed over the lunch period, before and/or after educational sessions and open to Assembly attendees on a first-come, first-served basis. Content must be approved by AAEM. Sponsorship fee includes the following:
- Function space at the headquarter hotel
- Promotion of the program in the Scientific Assembly mobile app, website, and final program
- One email broadcast to pre-registered conference attendees
- One advertising insert in the Scientific Assembly registration bag
- Enhance sponsorship with food & beverages (additional fees apply)
- AAEM will provide the room space, basic audiovisual set-up with on-site AV tech and signage
- Catering JW Marriott Austin
- Push Notifications
It is the responsibility of the sponsor to coordinate these enhancements; additional fees will apply.
Educational add-ons are an excellent way for attendees to receive specialized instruction from experts in the field. Sponsor is recognized through signage and an option presence at the event. Enhance sponsorship with food and beverages (additional fees apply). Sponsor has the option to select which educational add-on to sponsor.
Branding Sponsorships are more than just visibility; it’s about making a memorable impression. Whether it’s through strategically placed signage, digital displays, or customized event materials, your logo will capture attention and resonate with every attendee.
DIGITAL DISPLAYS: $5,000
Promote your company’s exhibit booth, product, or upcoming event on Registration Video Monitor. Digital ad must be approved by AAEM and artwork is due by April 3, 2024. Limit 4 per company. Ads will run at least 4 times daily alongside AAEM content. Formats accepted JPEG (preferred), Microsoft PowerPoint, PNG, MP4 with h264 compression only. No audio. Video length exactly 15 or 30 seconds (videos are scheduled in 15 second increments).
COFFEE/REFRESHMENT BREAK: $5,000 (9 OPPORTUNITIES AVAILABLE)
Greet attendees one-on-one and spread the word about your company by sponsoring a beverage break between sessions. Provide reusable water bottles, logoed cups or napkins or just chat with attendees while they are on break. Spaced at convenient times during the conference schedule, sponsor is recognized through signage. Includes coffee/tea or soda for ~400. Enhance sponsorship with other food & beverages (additional fees apply). If a sponsor would like to provide napkins, cups, etc., please contact AAEM.
COMMEMORATIVE ITEM: $1,500 (5 OPPORTUNITIES AVAILABLE)
After picking up their registration materials, the first thing attendees do is go through their tote bag to see what goodies are inside. What better way to increase your name recognition than to put something useful in the hands of every attendee at the conference? Sponsors provide the branded product subject to AAEM approval. Sponsor is responsible for providing and shipping 1,200 items to fulfillment center by April 3, 2024.
FLOOR CLINGS: $1,000
Footsteps or up to 3’x3’ floor clings (each) placed in high-traffic areas such as the foyer (carpeted surfaces only). Sponsor to work with AAEM and hotel to approve message/adhesive.
Put your logo around the neck of attendees and exhibitors at the conference. Everyone is required to wear a badge to enter the exhibit hall and meeting space. Your brand will be front and center. Production and labor charges are included. Sponsor to provide lanyard and AAEM to approve message prior to printing. Lanyards are due at fulfillment center by April 3, 2024.
MOBILE APP: $10,000
Achieve maximum exposure on the Scientific Assembly mobile app with your company’s logo and link to your website on the AAEM24 homepage of the mobile app. Graphics must be pre-approved by AAEM.
MOBILE APP – PUSH NOTIFICATION: $2,000 EACH (8 OPPORTUNITIES AVAILABLE; LIMIT 2/COMPANY)
Text-only push notification.
Notepads will be distributed to more than 1,000 delegates in the registration bags. Company logo can be printed on the notepads (AAEM to approve design in advance). Sponsors are responsible for providing and shipping 1,200 notepads to fulfillment center by April 3, 2024.
OPENING EVENT SPONSORSHIP: $3,000
The Welcome Reception is the first social networking event for Scientific Assembly, and everyone is invited! Sponsor is recognized through signage and an optional presence at the event. Enhance sponsorship with food & beverages (additional fees apply).
Show your support and extend your brand by providing branded pens for distribution to conference attendees through the onsite registration bag. The sponsor is responsible for producing (message to be preapproved by AAEM in advance) and shipping 1,200 pens to fulfillment center by April 3, 2024.
REGISTRATION BAGS: $5,000
Place your company logo on the always popular cotton canvas conference tote bag. Your company logo will be visible throughout the entire conference and beyond. This exclusive opportunity allows the sponsor to showcase your brand message with the Scientific Assembly conference logo on the cotton canvas official conference registration bag. Includes production.
SELFIE/PHOTO BOOTH STATION: $2,000
The selfie stand photo booth is located in a prominent area of the exhibit hall. This unit may be partially or fully wrapped with a custom graphic representing your brand and the Scientific Assembly conference logo (AAEM approved). From the stand, attendees and exhibitors can immediately share to their social media platforms. As the sponsor, you would receive full analytics on shared photos, custom hashtag usage and captured leads. Sponsor to provide accessories/backdrop. Enhance sponsorship with food & beverages (additional fees apply).
SNAPCHAT FILTER: $2,500
Purchase a Snapchat geofilter for participants to access and use at the conference area for up to 12 hours. Filters can incorporate company logo, booth number, or other graphics.
SOCIAL EVENT SPONSORSHIP: $3,000
The Women in Emergency Medicine and Justice, Equity, Diversity, and Inclusion Section Social Event is an open invitation mixer to encourage networking, mentorship, and camaraderie among AAEM members and Scientific Assembly attendees. Entering its fourth consecutive year, this social event is jointly hosted by the Women in Emergency Medicine Committee and the Justice, Equity, Diversity, and Inclusion Section Committee. Sponsor is recognized through signage and an optional presence at the event. Enhance sponsorship with food & beverages (additional fees apply).
T-SHIRT SPONSORSHIP: $3,000
Showcase your logo on every attendee with a t-shirt sponsorship. Sponsor to work with AAEM to provide the design. The sponsor logo will be prominently placed. Sponsor responsible for providing and shipping shirts to fulfillment center by April 3, 2024.
TWITTER BOARD: $10,000
Showcase your company’s name/logo by sponsoring the Scientific Assembly Twitter Board. This prominent screen displays a live running feed of tweets with the Scientific Assembly hashtag. Situated in a high-traffic area, this board is a unique opportunity to highlight your company in a place that will draw the eyes of eyes.
VIDEO INFORMATION MONITOR: $1,200
A video monitor located near the registration desk will provide up to date conference information for the length of the conference. Sponsor is recognized through signage.
WATER BOTTLES: $2,000
AAEM would like to provide water bottles to our attendees either at your booth or included in the registration bag. AAEM will only accept Bisphenol A (BPA) free water bottles. Your company name will appear on the bottle. Sponsors are responsible for providing the water bottles.
WAYFINDING SIGNS: $5,000
Attendees benefit from signage that helps orient them throughout the meeting space. Incredible full-meeting exposure. “Wayfinding signs sponsored by” will appear on each directional sign.
WELLNESS ROOM SPONSORSHIP: $5,000
The AAEM Wellness Committee is excited to offer an oasis room on-site featuring meditation, yoga, and other inspiring opportunities. Associate your company name with these wellness opportunities to include signage throughout the conference. Enhance sponsorship with food and beverages (additional fees apply).
WI-FI ACCESS: $10,000/DAY
Conference wide Wi-Fi is an essential tool, and this exclusive sponsorship provides a premier branding opportunity. More than 1,300+ devices log in during Scientific Assembly. Option to use your companies’ selected password. Custom Wi-Fi access code included for each conference participant.
Don’t see a resident or medical student sponsorship option that fits your needs? Contact us at firstname.lastname@example.org to discuss additional ideas.
HEALTH POLICY IN EMERGENCY MEDICINE SYMPOSIUM (HPEM) SPONSORSHIP
Exclusive Sponsorship: $15,000
Supporting Sponsorship: $7,500
Attendees will take part in a full-day state-legislative experience at the Texas State Capitol which includes experiential learning about state advocacy and grassroots practices. Sponsor is recognized through signage and an optional presence at the event.
Exclusive Sponsorship: $50,000
Supporting Sponsorship: $10,000
We’re celebrating our members with a party for the ages! We’re staying up late to enjoy all that Austin has to offer in the most casually chic city in Texas! Sponsor is recognized through signage and an optional presence at the event.
SUTURE KITS & LACERATION COURSE ACCESS
Exclusive Sponsorship: $10,000
Supporting Sponsorship: $6,000
Medical students will take part in a track specifically made for discovering the pearls and pitfalls of EM, tips for applying to EM residency, and hands-on workshops where students can practice clinical skills including suturing and initial trauma care and bleeding control. This opportunity provides access to The Laceration Course and a suture kit for each attendee of the Medical Student Track. Sponsor is recognized through signage, acknowledgement on the suture kit, and an optional presence at the event.
The final program contains key conference information and is given to each attendee upon check-in at the registration desk. Advertiser receives one full-page black and white advertisement (with pre-approval).
Common Sense is the member magazine of the American Academy of Emergency Medicine (AAEM). It is a bi-monthly publication that reports on AAEM activities and news from the emergency medicine community. It is delivered to the AAEM membership, which currently stands at over 8,000 emergency physicians, residents, and others interested in emergency medicine.
Above pricing includes exhibitor discount.
Rates are based on providing a high resolution PDF. Common Sense is a 4-color publication.