AAEM Committee, Interest Groups, Sections, and Chapter Divisions Guidelines
Because AAEM is legally and financially responsible for the actions of any of its committees, task forces, interest groups, sections and chapter divisions, the following guidelines shall be followed by all volunteer members of AAEM. These guidelines will be reviewed by the AAEM president/ on an annual basis.
The standing committees that comprise the American Academy of Emergency Medicine and that exist to carry out the mission and objectives of the Academy as stated in its bylaws, Article 9 and are as follows:
- Executive Committee
- General Committees
The Executive Committee shall consist of the AAEM President, Immediate Past President, President-Elect, Secretary-Treasurer, and Past Presidents’ Council Representative. The Executive Committee shall have the authority to act on behalf of the board of directors subject to ratification by the board. The Executive Committee shall meet at the call of the AAEM President, President-Elect or Secretary-Treasurer. A report of its actions shall be given to the board. Any tie vote of the Executive Committee may be decided by the AAEM President.
The AAEM Executive Committee may appoint committees and task forces to address issues of the Academy. Meetings shall be at the discretion of the committee chair. Each committee chairperson is responsible for an annual report to the Executive Committee and Board of Directors.
Established through the AAEM Bylaws as a collection of AAEM members in good standing appointed by the AAEM President, in consultation with the board of directors liaison and the current committee chair, on an annual basis to accomplish well defined, ongoing objectives that impact the Academy on a continuous basis. These committees will address broad-based issues and may be in existence for many years. They will advise the board on issues important to the Academy. Each committee will have a chair responsible for its direction, productivity and meetings. This chair and members will be appointed by the AAEM President.
Established by the board of directors as a collection of AAEM members in good standing to address specific issues over a specific time interval. Goals will be determined by the AAEM President. A board liaison will be appointed by the AAEM President. Each task force will have a chair responsible for its direction, productivity, and meetings. When assigned goals are met, task forces are typically dissolved at the discretion of the board. Task force committee chair and members will be appointed by the AAEM President.
In addition to the standing committees, the following three groups exist within the AAEM structure:
- Interest Groups
- Chapter Divisions
Established by the President and/or Executive Committee as a group of AAEM members who have a common interest that impacts both the Academy and emergency medicine as a specialty not covered by either a committee or task force. Dues will be determined by the AAEM BOD and will be used to support productivity and communications of the group to include Listserv access, mailings and a meeting room each year at the Scientific Assembly. A board liaison will be appointed by the President and/or Executive Committee. Each interest group will have a chair responsible for its direction, productivity, and meetings. This chair will be selected by the interest group by a majority vote.
The board of directors of the Academy may approve the formation of membership sections by members of the Academy. Establishment of a new section must be approved by a majority vote of the board of directors. Each section will have their own bylaws that conform to the bylaws of the Academy and be governed by a section council. The section council will consist of a section chair, section immediate past chair, section chair-elect and secretary-finance chair. Additional members of the board will be defined by their bylaws.
The board of directors of the Academy may approve the formation of chapter divisions in a state or region by members of the Academy. Chapter divisions complete an agreement to establish a chapter division within AAEM. As a division of AAEM, chapter division exists and operates under the ultimate auspices and control of AAEM. Membership in chapter divisions does not require to be members of the Academy. Each chapter division will have their own bylaws that conform to the bylaws of the Academy and be governed by a chapter division board. The business and affairs of chapter division shall be managed by its board of directors, the power and authority of which shall be subject to such coordination, oversight and control by AAEM as it may determine in its discretion from time to time. The initial officers and directors shall be appointed by AAEM Board and shall hold office for a term of one (1) year or until their successors are duly elected and qualified. Thereafter the term of a president, vice-president, secretary, treasurer and directors is one (1) year. No officer or board member may hold more than one position on the board at a time. Term limitations of two consecutive terms are established for board of directors officers and at-large directors.
COMPOSITION, ELIGIBILITY, APPOINTMENTS, & TERMS
- All committees shall have at least five members.
- Each committee will have a chair responsible for its direction, productivity, and meetings.
- All members of the AAEM and AAEM/RSA are eligible to serve on committees.
- Individuals can self-nominate as well as nominate other individuals to serve on AAEM committees.
- Only AAEM members in good standing are eligible to serve as members or chairs of AAEM committees.
- Non-members may be asked to serve in an adjunct role on committees for a specific purpose or time period. These appointments must be approved by the AAEM President in consultation with the committee chair.
- All committee chairs and vice chairs will be appointed by the AAEM President. The AAEM President will seek recommendations from the committee chair for new chairs.
- Committee members will be appointed by the President. The President may consult with committee leadership
- A board liaison will be appointed by the AAEM President.
- The board of directors approves the chair/vice chair recommendations of the AAEM President. The appointments will be put on the board meeting consent agenda.
- Each committee chair/vice chair term is two years and begins immediately following the Scientific Assembly.
- Committee vice chair term is two years, ascending to committee chair, which is a two-year term. Total leadership term is four years.
- In order to be appointed as vice chair of a committee, a member must currently be active on the committee.
- The AAEM President may appoint committee co-chairs instead of a chair and vice chair. If a committee has co-chairs, each co-chair is eligible to serve two-two year terms, for a total of four years.
- Committee members who are determined as being inactive may be removed.
- Each task force will have a chair responsible for its direction, productivity, and meetings.
- All members of the AAEM are eligible to serve on task forces.
- All task force chairs will be appointed by the AAEM President.
- A Board liaison will be appointed by the AAEM President.
- The terms of the chair and members is limited to task force charge. The expectation is that the group will disband when the goals have been completed.
- All interest groups will have a minimum of 10 members from the Academy.
- Interest group members must be members of the Academy.
- Each interest group will have a chair responsible for its direction, productivity, and meetings.
- The chair will be selected by the interest group by a majority vote.
- A board liaison will be appointed by the AAEM President.
- Interest groups can be dissolved if the number of dues paying members falls below the minimum required number or by a 2/3 vote of the board.
- All sections will have a minimum of 50 members from the Academy. No section shall be created until the initial section bylaws are approved by the executive committee or the board of directors.
- Section members must be members of the Academy.
- A member may join any section for which they meet membership requirements providing the member pays any applicable dues for the section.
- The section chair will be selected by the section members by a majority vote.
- The term of all section chair members is one year. Term limitations are established at two consecutive terms for each office.
- Any section may be dissolved by a vote passed by at least two-thirds of the entire AAEM Board of Directors when the actions of a section are deemed to be in conflict with the bylaws, ethical principles, or the mission of the Academy.
- According to AAEM’s policies and procedures, any communication on behalf of the Academy shall be official, at the direction of the AAEM President. No communication, policy, statement or like, either verbal or written, may be released without the approval of the AAEM President, who has the option to query the executive committee and/or board of directors. Verbal or written statements shall not be made that conflict with the mission or policy of the Academy. While the AAEM President is the official spokesperson of the Academy, individual members will be allowed to express their personal views in appropriate Academy forums. To control official communications, stationery shall be for use of the staff and the AAEM president only. Staff will prepare letters sent on behalf of the Academy with a copy remaining in the office. Members of the board of directors, committees or ad hoc task forces may not use AAEM letterhead. Exceptions may be made to this policy so long as the purpose of the communication is made known and approved by the AAEM President in advance. If the exception is approved, a copy of the communication shall be provided to staff within 24 hours of dissemination for permanent file retention.
- Any member receiving salary from an organization defined as a commercial interest by the ACCME is excluded from serving on any AAEM committee responsible for programming educational activities. This would include, but is not limited to, the Education Committee and its subcommittees.
- Members employed by industry may join any other committee; however, these members are not eligible to participate in the following activities:
- Authorship or co-authorship of CPC statements
- Planning or execution of any accredited CME activity
- Members affected by the above standards because of committee or other appointments should provide updated disclosure information annually.
- All committee chair/vice chair appointments are reviewed on the year before he/she takes the presidential office by the President-Elect.
- Committee chairs will review committee rosters annually and make recommendations to the president based on committee member activity.
- Active Committee Members
- Active is defined as activity participation in committee meetings, conference calls, and projects.
- Inactive Committee Members
- Inactivity is defined as nonparticipation in committee meetings, conference calls, and projects.
- If the chair determines the member is inactive, the member will be asked to rotate off a committee.
- If a committee member is rotated off a committee, they are eligible to submit a re-nomination for service on the committee after a one-year period.
- Active Committee Members
- All committee financial requests require prior approval from the board of directors. For example, any committee projects that have a financial implication, including audiovisual, additional staff support for special projects, and food and beverage other than what is provided as part of the Scientific Assembly by the AAEM must be approved in advance by the board of directors.