25th Annual Scientific Assembly

Exhibitors and Sponsors

We would like to invite you to participate as an exhibitor and financial supporter of our 25th Annual Scientific Assembly!

AAEM19 offers your organization the unique opportunity to present products and services to the AAEM membership — comprised of board certified emergency physicians, AAEM membership – comprised of board certified emergency physicians, residents, and medical students.

Interested in learning more? Contact 800-884-2236 or info@aaem.org.

 

Quick Links

 

Exhibitor Prospectus

For sponsorship or exhibitor information, contact info@aaem.org or 800-884-2236.

 

 

Sponsorship Opportunities

Sponsoring an official conference event or activity not only offers a more rewarding experience for attendees, it increases your organization’s visibility among them. In addition, AAEM gives special recognition to sponsors through official signs and prominent listings in the official meeting programs.

Learn more about the opportunities available, contact info@aaem.org or 800-884-2236.

 

Exhibiting Features

  • Exhibit Hall in close proximity to educational sessions
  • 8' x 10' exhibit spaces
  • Premier exhibiting hours & incentives to drive booth traffic
  • "Passport to Prizes" contest
  • 15% discount on advertising in AAEM member magazine, Common Sense
  • Enhanced exhibitor profiles on the #AAEM19 mobile app

 

 

Important Dates for Exhibitors

  • Exhibitor Registration Now  Open – Reserve your exhibit space early for optimal booth location.
  • November 5, 2018 – Deadline to submit advertising for Jan/Feb issue of Common Sense
  • January 14, 2019 – Booth assignments distributed, Exhibitor Service Kits available online
  • January 14, 2019 – Cancellation deadline for full refund minus a $100 service charge
  • January 28, 2019 – Deadline to submit exhibitor personnel and company description for final program and final program artwork
  • January 28, 2019 – Passport to Prizes Contest Deadline
  • February 6, 2019 – Deadline to book hotel reservation at the group rate
  • February 11, 2019 – Deadline to submit registration bag inserts
  • March 10, 2019 – Exhibitor set up
  • March 12, 2019 – Exhibitor break down

 

Exhibit Hall Hours

The exhibits will be located in Julius 9-11. Exhibit Hall hours are subject to change.

Sunday, March 10, 2019

12:00pm – 4:00pm Exhibitor Set up
5:45pm – 6:45pm Opening Reception in Exhibit Hall

Monday, March 11, 2019

7:00am – 8:00am Poster Set up
9:30am – 1:45pm Exhibit Hall Open to Attendees
(Scheduled Attendee Break 9:45am-10:15am)
(Scheduled Attendee Break 12:05pm-1:30pm)
1:45pm – 3:00pm Exhibit Hall Closed
3:00pm – 5:30pm Exhibit Hall Open to Attendees
(Scheduled Attendee Break 3:25pm-4:00pm)

Tuesday, March 12, 2019

7:00am – 8:00am Poster Set up
9:30am – 4:00pm Exhibit Hall Open to Attendees
(Scheduled Attendee Break 9:45am-10:15am)
(Scheduled Attendee Break 12:05pm-1:30pm)
(Scheduled Attendee Break 3:20pm-3:50pm)
4:00pm – 6:00pm Exhibitor Breakdown