Congratulations on being invited to participate in the competitions at AAEM18! Below you will find answers to some frequently asked questions. If you have a question about the competitions that is not addressed here, please contact Rebecca Sommer at firstname.lastname@example.org.
Do I need to register for AAEM18 to participate in the competition?
Yes, registration is required to participate in the competitions at AAEM18. You can register by phone at (800) 884-2236 or online. *Registration is FREE for AAEM members with a refundable deposit.
Do I need to send a final copy of my submission prior to AAEM18?
No, you don’t need to send us anything further. It’s your responsibility to print the poster and bring it to AAEM18. Please make sure there are no patient identifiers on your final poster.
Am I doing an oral presentation, or am I hanging a poster?
If you were invited to participate in the AAEM/RSA & Western Journal of Emergency Medicine Research Competition, you will be doing an oral presentation only; you do not need to bring a poster.
If you were invited to participate in the YPS Poster Competition, you will be hanging a poster only; you do not need to prepare an oral presentation.
If you were invited to participate in the Photo Competition, you will be hanging a poster only; you do not need to prepare an oral presentation.
If you were invited to participate in the AAEM/JEM Resident and Student Research Competition, please refer to your invitation email to determine if you were selected for oral presentation or poster presentation. The top 8 abstracts were selected for oral presentation at AAEM18; all other abstract submissions were invited to display their research as a poster. If you were selected for oral presentation, you do not need to bring a poster.
I had colleagues and residents contribute to my submission. Do you need their names too?
No, you don’t need to send us the names of co-authors or co-contributors. We only need one person’s information to serve as a point of contact. You can certainly acknowledge your co-authors or co-contributors on your final poster.
When will the judges review my poster?
The judges will be stopping by the poster displays at their convenience between 8:00am and 5:00pm; there is no set time for judging. Some of our judges are also AAEM18 speakers, so they will be judging as their schedules allow.
Do I need to be physically present with my poster throughout the conference?
No, you don’t need to be physically present with your poster throughout the conference. Some people like to do so for networking purposes, but it isn’t a requirement. Feel free to attend the lectures and social events at AAEM18!
Is there somewhere onsite that I can print my poster?
Yes. If you don’t want to travel with your poster, you can take advantage of onsite printing through UPS located onsite at the Marriott Marquis San Diego Marina. You may pick up your poster at the UPS office during their business hours Monday-Friday 7am-8pm and Saturday & Sunday 7am-5pm. Poster printing will be approximately $60.
Please submit files to Csanchez6200@theupsstore.com no later than Sunday, April 1st and put AAEM18: Onsite Printing – YOUR LAST NAME on the email subject line. If someone different will be picking up the poster, please include that person’s name on the subject line. Files should be submitted via PDF or EPS format. Please include your contact information in the email and attach the signed credit authorization form.
What size should the poster be?
There are no size requirements for the poster itself, but we are providing an area that is 3.5´ x 3.5´ (square area) for each submission, so the poster must be no larger than that. The posters can be vertical and hang below the space provided. There are two posters on each board side:
What should my poster look like?
The layout of your poster is up to you. Below are some photos of the poster displays at AAEM17 in Orlando, FL.